Supplier Checklist Report: Desk + On-site, Zone A

Report no. EX-0000 (example) · Desk checks run: [YYYY-MM-DD] · Visit date: [YYYY-MM-DD] · Report issued: [visit date + 1 day] · Prepared by: Talley, Yangtze Delta Factory Check, Haining

How to read this report. Each row is one checklist item: what was checked, where the information came from, the finding, and the evidence number in the appendix. Findings use these terms only: Found · Not found · Matches · Does not match · Could not verify, or an observed fact (a number, a date, a quote). "Official registry" means China's National Enterprise Credit Information Publicity System (国家企业信用信息公示系统). The report contains no verdict, rating or recommendation. Decisions are yours.

1. Order summary

Client	[Client name withheld]
Supplier (fictional)	Example Home Textile Co., Ltd. (示例家纺有限公司)
Product named by client	Printed polyester cushion covers, 45×45 cm
Items ordered	Zone A on-site visit (includes base Desk Check items) · Desk add-ons: phone/WeChat call, payment-detail match, certificate lookup ×2, customs/trademark/patent lookup · On-site add-ons: sample/QC visual spot check, safety & social-compliance observation checklist · Live video call
Time on site	10:05–12:20 (2 h 15 min), visit pre-arranged with the sales manager

2. Base desk check items

Item	Source	Finding	Evidence #
Registered name	Official registry	Example Home Textile Co., Ltd. Matches name given by supplier	E01
Unified Social Credit Code	Official registry	9133048XXXXXXXXXXX (masked in this example). Found	E01
Legal representative	Official registry	[Fictional name] Zhang	E01
Registered / paid-in capital	Official registry	RMB 1,000,000 subscribed; paid-in not shown	E01
Founding date	Official registry; supplier's store page	Registered 2017-05. Supplier's store page states "15 years of experience". Does not match	E01, E02
Registered address	Official registry	No. [x] Road, Haining Economic Development Zone	E01
Business scope	Official registry	"Manufacturing / 生产" of textiles: Found. Also lists trading and import/export	E03
Status	Official registry	"In operation" (存续)	E01
Shareholders	Qichacha (commercial database)	2 individual shareholders (fictional names in E04)	E04
Related companies	Qichacha (commercial database)	1 found: Example Trading (HK) Limited, same legal representative	E05
Abnormal-operation list / administrative penalties	Official registry	Not found on check date	E06
Court cases	Qichacha (commercial database); China Judgements Online	1 found: 2022 labor (wage) dispute, case closed	E07
Enforcement / dishonest-debtor records	China Enforcement Information Disclosure Network	Not found on check date	E08
Address on map + satellite view	Baidu Maps; satellite imagery	Map pin falls inside an industrial park; satellite image shows factory-type buildings	E09, E10

3. Add-on items ordered (desk)

3a. Payment-detail match (documents supplied by client)

Item	Source	Finding	Evidence #
Registered name vs. license photo	Client-supplied license photo; Official registry	Matches	E11
Registered name vs. PI header	Client-supplied proforma invoice	Matches	E12
Registered name vs. bank beneficiary	Client-supplied payment instructions	Does not match. Beneficiary: Example Trading (HK) Limited (see related companies, E05)	E13
Registered name vs. store entity	Marketplace storefront "company profile" page	Matches. Store opened 2020	E14

I compare names on documents only. I do not verify accounts with banks.

3b. Certificate lookup (×2)

Item	Source	Finding	Evidence #
ISO 9001, no. [masked]	Certification body's public database	Found. Holder: Example Home Textile Co., Ltd. Valid until [YYYY-MM]	E15
OEKO-TEX Standard 100, no. [masked]	OEKO-TEX label check (public)	Found. Holder: [Fictional fabric mill], not Example Home Textile Co., Ltd. Holder does not match supplier	E16

3c. Customs / trademark / patent lookup

Item	Source	Finding	Evidence #
Customs registration	China Customs public registration lookup	Found. Registered as import/export consignor	E17
Registered trademarks	CNIPA trademark database	Not found under the company name	E18
Patents	CNIPA patent search	Not found under the company name	E19

3d. Phone / WeChat call in Chinese (client's 5 questions)

When / who	[Date], 15:10 Beijing time · called the registered landline · reached the front desk, then the production manager (gave surname only)
Q1. Do you have your own sewing lines?	Answer: "Yes, two lines, plus cutting."
Q2. Do you print the fabric yourselves?	Answer: "Printing is done by a partner nearby."
Q3. Monthly output for cushion covers?	Answer: "Around 20,000 pcs a month."
Q4. Lead time for 2,000 pcs?	Answer: "About 25 days after sample approval."
Q5. Can we pay the mainland company directly?	Answer: "We usually use the Hong Kong account, but can discuss."
Evidence	Call notes E20 (answers are as stated by the supplier; not verified)

4. On-site observations (facts only)

Item	Source	Finding	Evidence #
Company name on gate / building vs. registry	On site, 10:05	Matches	P01, P02
Business license displayed	On site, office	Found. Name and code match registry record	P03
What is at the registered address	On site walkthrough	Ground floor of a shared industrial building: production floor (≈ 2,500 m², supplier's figure); office and sample room on 2nd floor	P04–P06
Sewing machines visible	On site, 10:40	28	P07, V1
Active sewing lines	On site, 10:40	2	P07, P08
Workers present on production floor	On site, 10:40	22	P07, V1
Cutting tables	On site	1	P09
Printing equipment	On site walkthrough	Not found	P10
Warehouse	On site	Packed finished goods with labels of 3 other customers (labels blurred in photos); raw fabric rolls	P11, P12
Sample room	On site	About 120 SKUs on display. Staff stated curtains and bedding sets come from "partner factories"	P13, P14
Client's questions asked in person	On site, sales manager	Same 5 questions as 3d; answers unchanged except Q4: "20–25 days"	Notes E21
Live video call	WhatsApp video	10:40–11:05, client joined	—

Counts are what I could see at the stated time. They are not capacity estimates.

4a. Sample / QC visual spot check (add-on)

Item	Source	Finding	Evidence #
Units checked	Finished batch, same style	30 pcs	P15
Size, spec 45×45 cm ±1 cm	Tape measure	28/30 within spec; 2 pcs at 43.5 cm	P16, P17
Zipper function	Hand test	30/30 functional	P18
Loose threads at corners	Visual	3/30	P19
Print off-center > 1 cm	Visual + ruler	4/30	P20
Labels / packaging	—	Could not verify (client artwork not final)	—

Visual spot check only, not an AQL inspection. Results describe these 30 units only.

4b. Safety & social-compliance observation checklist (add-on)

Item	Source	Finding	Evidence #
Fire exits	Observed on site	3 marked and lit; 1 on sewing floor partly blocked by fabric rolls	P21, P22
Fire extinguishers	Observed on site	Found on each floor; inspection tags dated within the last 12 months	P23
Machine guarding	Observed on site	Guard found on cutting machine; 2 of 28 sewing machines without needle/finger guard	P24, P25
PPE use	Observed on site	Cutting operator wearing metal-mesh glove; 1 of 3 ironing staff without heat gloves	P26
Chemical storage	Observed on site	Spot-cleaning solvent in a labeled, closed cabinet	P27
Electrical	Observed on site	Daisy-chained power strips under a cutting table; loose cable on floor	P28
Workers who appeared underage	Observed on site	Not found. ID and records not checked	—
Working hours posted	Observed on site	Shift times posted (8:00–17:30); overtime policy not found	P29
Dormitory	Asked staff	Could not verify. Staff stated there is no dormitory	—

Visual observations from one pre-arranged visit. Not a BSCI, SMETA or ISO audit: no worker interviews, payroll or time-record review, and no certificate or score.

5. Items not verified

Item	Source	Finding	Evidence #
Paid-in capital	Registry	Could not verify: not disclosed	—
Bank account ownership	—	Could not verify: names compared on documents only; banks not contacted	—
Monthly output of 20,000 pcs	Supplier statement	Could not verify: stated by supplier; not checked against records	E20
Print house identity	Supplier statement	Could not verify: supplier did not give the name	—
Labels / packaging	—	Could not verify: client artwork not final	—

6. Evidence appendix

In a real report: numbered screenshots (E##), timestamped photos (P##) and video links (V#). Placeholders below.

E01Registry record screenshot

E03Business scope screenshot

E05Related company record

E09–E10Map pin + satellite view

E13Payment instructions (beneficiary)

E16Certificate lookup result

P01Building gate with company name

P07Sewing lines, 10:40

P10Area where printing equipment would be

P20Spot check: print off-center

P22Partly blocked fire exit

V1Walk-through video, 4 min [link]

7. Disclaimer

This report records what I checked and observed on the stated dates, with evidence. It is not an opinion on the supplier, and it is not purchasing, legal or financial advice. Decisions are the client's. It is not a certified inspection or audit and not a guarantee of future performance. Supplier statements are recorded as stated. Conditions at the supplier and public records can change after the check dates. Delivery of this checklist and its evidence completes the order.

This is an EXAMPLE. "Example Home Textile Co., Ltd." and all data on this page are fictional and do not describe any real company.